Event Safety Advisory Group (SAG)
The event Safety Advisory Group (SAG), is made up of senior officers from all of the emergency services, South Cambridgeshire District Council and also representatives from other relevant partner agencies.
More details about the role of a local authority Safety Group can be found on the Health and Safety Executive website.
Planning an event
Please use our Event Checklist [PDF, 0.2MB] for guidance.
To cut down on potential waste from events by please use our waste less event guide [PDF, 0.5MB]
If you are planning an event and would like to inform the SAG group. Please use our SAG Event Notification Form below.
If you are unable to upload all documents due to size of attachments, please email sag@scambs.gov.uk to request a large file transfer and an email with instructions how to do this will be sent to you.
Submit a SAG Event Notification Form
All agencies will then consider any implications and ensure that there are sufficient resources available should there be an incident.
You can use this form notify us for events such as:
- fetes and fairs
- open-air concerts and music festivals
- trade shows
- sporting events
- open-air entertainment
- firework displays
- large-scale company parties
- processions, marches and carnivals
- street parties
- tractor runs.
You will have a number of responsibilities as the organiser, you will be legally responsible for the safety and well-being of those people attending and also working at the event.
Typical examples of risks assessed:
- health and safety, risk assessment and event control
- crowd management
- food safety
- drinking water
- noise and light pollution
- traffic management and highways issues
- policing and security matters
- compliance with fire safety regulations
- first aid and specialist health care requirements
- welfare facilities (toilets, handwashing, showers, and so on)
- any other issues that it has knowledge and expertise in that is relevant to an event such as waste and recycling
The organiser must:
- make early contact with us
- produce a strict timetable including any key dates
- don’t try to do everything yourself - surround yourself with a team of people to help you plan, organise and run the event
- appoint a site manager and a safety officer
- be realistic about what you can achieve within your budget
- produce an Event Management Plan [DOCX, 0.3MB] together with Risk Assessments for the various activities
- ensure you have the correct insurances in place
- consider what noise, litter or traffic your event may cause.
If you wish to advertise your event for free on the Visit South Cambs website, please complete their simple registration.